Contract notice
Directive 2014/24/EU - Public Sector Directive
Directive 2014/24/EU
Section I: Contracting
authority
I.1) Name and addresses
Castlehill Housing Association
4 Carden Place
Aberdeen
AB10 1UT
UK
Contact person: Phil Nicol
Telephone: +44 1224625822
E-mail: info@castlehillha.co.uk
NUTS: UKM5
Internet address(es)
Main address: www.castlehillha.co.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12562
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Stock Condition and Life Cycle Costs: Survey, Report & Database
II.1.2) Main CPV code
71250000
II.1.3) Type of contract
Services
II.1.4) Short description
The desired outcomes from this current stock condition survey are set out in
detail at Section 5 of Document 1. Instructions for Tendering, but in summary Castlehill is procuring the stock condition survey in order to:
- Agree an up to date baseline for Scottish Housing Quality Standard (SHQS)
- Fill in gaps in knowledge with regards to Energy Efficiency Standard for Social Housing (EESSH)
- Validate existing component lifecycle data and collate data for missing components (primarily communal and external)
- Provide 5 year and 30 year programmes of work based on priority
- There is also a requirement to collect supplementary information during the survey work
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71250000
71251000
71315300
71324000
II.2.3) Place of performance
NUTS code:
UKM50
Main site or place of performance:
Aberdeen City, Aberdeenshire and Moray.
Please refer to tender document Appendix 2 - Stock List for a list of all current properties.
II.2.4) Description of the procurement
The desired outcomes from this current stock condition survey are set out in detail at Section 5, but in summary Castlehill is procuring the stock condition survey in order to:
- Agree an up to date baseline for Scottish Housing Quality Standard (SHQS)
- Fill in gaps in knowledge with regards to Energy Efficiency Standard for Social Housing (EESSH)
- Validate existing component lifecycle data and collate data for missing components (primarily communal and external)
- Provide 5 year and 30 year programmes of work based on priority
- There is also a requirement to collect supplementary information during the survey work
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 9
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All as outlined in the attached ITT Section 1. Instructions for Tendering, Appendix 4. SPD Procurement Document CHA and Appendix 5. SPD Supporting Statements
III.1.2) Economic and financial standing
List and brief description of selection criteria:
All as outlined in the attached ITT Section 1. Instructions for Tendering, Appendix 4. SPD Procurement Document CHA and Appendix 5. SPD Supporting Statements
III.1.3) Technical and professional ability
List and brief description of selection criteria:
All as outlined in the attached ITT Section 1. Instructions for Tendering, Appendix 4. SPD Procurement Document CHA and Appendix 5. SPD Supporting Statements
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
All as outlined in the attached ITT Section 1. Instructions for Tendering, Appendix 4. SPD Procurement Document CHA and Appendix 5. SPD Supporting Statements
III.2.2) Contract performance conditions
Refer to Appendix 9 - RICS Form of Appointment
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/01/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/04/2022
IV.2.7) Conditions for opening of tenders
Date:
31/01/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please ensure that you have carefully and comprehensively read all of the attached tender documents and in particular 1. Instructions for Tendering, Appendix 4. SPD Procurement Document CHA, Appendix 5. SPD Supporting Statements and Appendix 6. Quality Response.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=678171.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:678171)
VI.4) Procedures for review
VI.4.1) Review body
Aberdeen Sheriff Court
53 Castle Street
Aberdeen
AB11 5BB
UK
VI.5) Date of dispatch of this notice
24/12/2021