Official name: Scottish Prison Service
Postal address: Calton House, 5 Redheughs Rigg
Town: Edinburgh
NUTS code: UKM75 Edinburgh, City of
Postal code: EH12 9HW
Country: United Kingdom
Contact person: Catharine Dempsey
E-mail: catharine.dempsey@sps.pnn.gov.uk
Telephone: +44 1313303572
Internet address(es):
Main address: http://www.sps.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384

The contract is awarded by a central purchasing body

Additional information can be obtained from the abovementioned address

National or federal agency/office

Public order and safety

01838 — The Provision of Food Products to the Scottish Prison Service

Reference number: 01838

Supplies

The SPS are seeking suppliers to provide food products across the SPS Estate. The intention is to divide the requirement into three lots:

Lot 1: Meat and Poultry,

Lot 2: Frozen Food,

Lot 3: Prepacked Food.

Suppliers may bid for multiple lots. The anticipated contract commencement date for all lots is 18 May 2021. SPS intend to award a 3-year contract with an optional extension of up to a further 3 years.

This contract is divided into lots: yes

01838A The Provision of Meat and Poultry

Lot No: 1

NUTS code: UKM SCOTLAND

Main site or place of performance:

All SPS sites.

The SPS requires a supplier to provide and deliver meat and poultry products at all SPS sites across Scotland. The products include beef, lamb, pork, offal, bacon, poultry, sausages, puddings, cooked meats and meat based bakery goods.

It will also include the supply of a range of Halal products. SPS orders circa 70 core items including a high volume of Halal Lamb Mince, lean steak mince, sliced lorne sausage, diced chicken and scotch pies.

All products supplied shall comply with the required quality standards and classifications. The supplier shall also be required to evidence traceability within their supply chain. For Halal products, documentation will be required that the supplies of Halal goods are obtained from a Halal supplier and certified by a Halal monitoring authority.

All products shall be delivered within the agreed delivery timescales, (within 2 working days of an order being placed).

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the contract notice, an Invitation to Tender (ITT) including the European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

01838B The Provision of Frozen Food

Lot No: 2

NUTS code: UKM SCOTLAND

Main site or place of performance:

All SPS sites.

SPS wishes to establish a next generation contract to ensure continued supply and provision of frozen food to any SPS location, with a suitable supplier who can consistently provide the range of frozen food required by SPS and who can supply within an agreed delivery period. The frozen food required includes desserts, meat and poultry, prepared foods and vegetables, seafood and potato produce.

SPS requires the frozen food products to be delivered in full and in line with the performance measures, in suitable packaging to protect from microbial, all other forms of external contamination and dehydration. All products supplied shall, at the date of delivery, have a minimum period to the ‘use by date’; ‘best before’; or ‘best before end date’ detailed on the products. The supplier shall use appropriate vehicles to ensure frozen foods are kept at required temperatures upon delivery, and ensure that all products supplied fully comply with relevant legislation.

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the contract notice, an Invitation to Tender (ITT) including the European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

01838C The Provision of Pre-packed Food

Lot No: 3

NUTS code: UKM SCOTLAND

Main site or place of performance:

All SPS sites.

The SPS are seeking a supplier to provide and deliver a range of pre-packed food items across the SPS Estate. SPS order circa 350 producst, this includes, but is not limited to: pasta, rice, preserves, sugar and tinned foods. It shall also include a range of dessert mixes and breakfast cereals.

All items supplied under the published specification shall fully comply with the appropriate regulations identified in the contract including all relevant quality standards and classifications.

The successful supplier shall be required to ensure all deliveries shall be made within 2 working days.

The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the contract notice, an Invitation to Tender (ITT) including the European Single Procurement Document (ESPD) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.

25/01/2021

The procurement is covered by the Government Procurement Agreement: yes

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=638632

(SC Ref:638632)

11/12/2020