IK-EEA 005-2022 Framework agreement for the purchase of PCs and monitors for Bergen municipality and co-operating parties

A framework agreement shall be entered for the delivery of PCs and monitors, as well as associated accessories and services.

The agreement period is two years with up to two years option for extension.

The framework agreement includes:

PCs, monitors, docking stations, repair services and services for safe disposal and repurchase of used equipment.

The agreement is limited to individual purchases with a value of less than NOK 1,500,000. Purchases with a value of more than NOK 1,500,000 will be carried out as separate contests in a dynamic purchasing system.

Major purchases of assortment that is excluded from the framework agreement shall be carried out through a dynamic purchasing system, hereunder purchases with a value of less than NOK 1,500,000.

Due to the development and experience objectives, the Contracting Authority reserves the right to purchase certain copies of models that are not part of the assortment included in this framework agreement. These purchases can be commissioned from contract suppliers and from other suppliers but will be limited to very small scopes.

Due to the delivery situation for such products, the contracting authority has already ordered some products that are to be delivered during 2022. Equipment from former suppliers will therefore continue for some time after this framework agreement has entered into force.

In addition to Bergen municipality, the contract shall also apply for the following:

Bjørnafjorden Municipality

as well as the following private nursing homes:

Adventistkirkens sykehjem

Landås Menighets Eldresenter

Omsorgssenteret Bergens Indremisjon

Betanien rehabilitering og sykehjem

Siljuslåtten (Haraldsplass Diakonale Stiftelse)

Solsletten Sykehjem

Stiftelsen Domkirkehjemmet

Stiftelsen Metodisthjemmet

Stiftelsen Slettebakken Menighets Eldresenter

Stiftelsen St. Johanneshjemmet

Up to 2 years

The tenderer must be a legally established company. Documentation: Tenderers registered in the Norwegian Register of Business Enterprises do not need to enclose documentation. The contracting authority will control the registration by using the organisation number provided in the tenderer's Mercell profile. For tenderers that are not registered in the above-mentioned register, the tenderer must provide certificates or confirmation of registration (equivalent to a company registration certificate) in a trade register or company register as described in the legislation in the country where the tenderer is established. The certificate must not be issued more than 6 months prior to the tender deadline.

Tenderers must have sufficient economic and financial capacity to fulfil the contract. The required financial capacity will be assessed in relation to the contract's value, services, risk and length. Documentation for Norwegian tenderers: The contracting authority will check tenderers' financial situation from DIFI's eBevis, Proff Forvalt (https://forvalt.no/) and/or via information given by Creditsafe (https://www.creditsafe.com), and can obtain further information from the Brønnøysund Register Centre. Note that the tender documentation includes guidelines on how tenderers can supplement available information if wanted. Documentation for foreign tenderers: Tenderers must, upon request, submit a credit rating report from a company that has a licence from the Norwegian Data Protection Authority to operate a credit information company in Norway, possibly from a company with the equivalent certification in a member country of the EU/EEA. The credit rating report must be based on updated accounting information.

Tenderers must have substantial and relevant experience. The experience must include large deliveries of the products/services requested in this invitation to tender. Documentation requirement: Relevant experience is to be documented by stating a minimum of three (3) and maximum of five (5) reference deliveries/agreements from the last three (3) years. The references are to be entered directly in the Mercell system. Only the first five projects will be assessed if more than five reference projects are listed.

Tenderers are required to have sufficient technical resources and capacity to fulfil the assignment in accordance with the contracting authority´s needs. Documentation: Tenderers must attach an overview of personnel with relevant technical/specialist competence for the fulfilment of this delivery. The overview must include the person's professional qualifications, experience and how the person will be used in the delivery. All the stated resources must have sufficient capacity in the contract period to be used as described.

The tenderer must, through its business practice, respect international standards on human rights, employee rights, the environment, animal protection, and anti-corruption in its company and in the supplier chain. The tenderer must actively work and have a system available so that goods and services that are delivered according to this agreement are manufactured and distributed under conditions that are in consistent with the contract. The documentation requirements are described in the tender documentation under the section Qualification Requirements: "Details of the Qualification Requirements", and "Control and Tracing of the Supplier Chain".

The contracting authority requires that all tenderers have an established quality management system that is satisfactory to ensure quality in the execution of this contract. Documentation requirement: A description of the company´s implemented quality assurance system. Certificates must be submitted for the company's quality management system, issued by independent bodies, confirming that the company meets specific quality management standards, for example ISO 9001. If a company does not have a certificate, other documentation of the company's quality management system must be presented. In such cases, the following must, as a minimum, be submitted: * The system's name and a detailed table of contents * A general description of the system's contents, including an overview of check plans and check-lists that are relevant for this contract * An organisation chart that shows responsibilities in the quality assurance system * A description of procedures for internal control and handling deviations (work with corrective and preventive measures) * A description of how the system will be used to ensure quality in this contract. All submitted or collected documentation will form the basis for an overall evaluation of whether the qualification requirement is fulfilled.

The contracting authority requires tenderers to have certification from independent third parties that confirm that the tenderer has routines and systems that ensure that the execution of the delivery has a low impact on the environment. Documentation requirement: Tenderers must submit certificates from independent bodies that document an established and satisfactory quality management system. Documentation is required stating that the tenderer is environmentally certified in accordance with ISO 14001, is an Environmental Lighthouse company, is certified by EMAS, or is certified by equivalent third parties. If the tender does not have a certificate, other documentation of the tenderer´s environmental management system must be presented. In such cases, the following must, as a minimum, be submitted: * The system's name and a detailed table of contents * A general description of the system's contents, including an overview of check plans and check-lists that are relevant for this contract * An organisation chart that shows responsibilities in the quality assurance system * A description of procedures for internal control and handling deviations (work with corrective and preventive measures) * A description of how the system will be used to ensure quality in this contract. All submitted or collected documentation will form the basis for an overall evaluation of whether the qualification requirement is fulfilled.

Terms of work inclusion apply to this agreement. The tenderer must ensure that the implementation of this contract includes at least 2 disabled person or disadvantaged persons.

When the framework agreement expires