Supply and Distribution of Specialist Produce

The supply and distribution of specialist produce including but not limited to pre-prepared, game and produce with Scottish provenance to Glasgow City Council including ALEOs. The main service user is Encore Catering Services who provide café, catering and banqueting services for events held at Glasgow Life premises and the City Chambers.

Glasgow, UK.

The supply and distribution of specialist produce (including pre-prepared, Game and Scottish) to council locations to be cooked and served by the councils in house catering provider, Encore Catering Services. Delivery will be required to locations including but not limited to the City Chambers, Glasgow Life venues including gyms, the Glasgow Royal Concert Hall, City Halls, Old Fruit Market, Mitchell Library, St Mungo's Museum of Religious Art and Life, Kelvinhall Gallery of Modern Art and Kelvingrove Art Gallery and Museum. The Burrell Collection, Emirates Arena, Tramway Theatre and the Lighthouse.

Non-core items that are not included within the core basket of goods may be requested from the successful bidder and product reviews will be conducted as per the terms of the contract.

Bidders note that Affiliated Bodies may participate in this contract: City Building (Contracts) LLP; City Building (Glasgow) LLP; Culture and Sport Glasgow (Branded as Glasgow Life); Culture and Sport Glasgow (Trading) CIC; City Parking (Glasgow) LLP; City Property (Glasgow) LLP; City Property (Investments) LLP and Jobs and Business Glasgow Ltd.

Additional information

All products supplied must be fresh therefore not previously frozen unless otherwise agreed. Fresh produce must comply in all respects with the relevant provisions of law, as amended, governing the quality of products for human consumption and labelling as follows:

(i) Food Safety Act 1990;

(ii) The Food Hygiene (Scotland) Regulations 2006;

(iii) EEC Regulations 852/2004, 853/2004 and 854/2004;

(iv) The General Food Regulations 2004;

(v) The Food Information Regulations 2014.

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015. Information regarding the European Single Procurement Document and contracting authority specific requirements can be found in the supplier guidance document which is located in the Buyers Attachment area of Public Contracts Scotland-Tender (PCS-T).

Freedom of Information Act — information on the FIO Act is contained in Appendix A of the ITT. Bidders must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FIO Certificate (NB the council does not bind itself to withhold this information).

Tenderers Amendments — bidders must enter any clause, condition, amendment to specification or any other qualifications they may wish to make conditional on this offer.

Prompt Payment — the successful bidder shall, as a condition of being awarded the tender, be required to demonstrate to the councils satisfaction that all funds due to the tenderers permitted subcontractors in respect of the contract are paid timeously and that as a minimum invoices rendered by subcontractors in respect of payments due to any sub-subcontractors, if any. Bidders will be required to complete the prompt payment certificate.

Non-Collusion — bidders will be required to complete the Non-Collusion certificate.

Insurance Mandate — the successful bidder will be required to sign the Insurance Mandate contained in the Buyers Attachments area within PCS-T, authorising the council to request copies of insurance documents from the bidder’s insurance provider. If the mandate is not signed and returned, the council reserves the right to request copies of insurance certificates from the bidder at any point during the contract period.

Terms and Conditions — these are located with the Attachments Area of PCS-T.

Additional information pertaining to this contract notice is contained within the ITT and ESPD statements documents situated within the attachments area of PCS-T. Bidders must ensure they read these documents in line with this contract notice.

Bidders must provide pricing as instructed within the ITT and the Commercial Envelope within PCS-T. Failure to follow instructions may result a non-compliant bid that will be rejected and considered no further.

Bidders must complete Appendices 15-Cost Drivers, 16-Fillings and Mousseline Choices and 17-Nutritional Data and Allergen Information which are located within the General Attachments are of PCS-T as per instructions.

(SC Ref:641574)

Glasgow City council (‘the council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a Dynamic Purchasing System. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10^th day after that on which the last notice is sent. When sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (‘The Regulations’). The Council is obliged to comply with the regulations and any eligible economic operator can bring an action in the Sheriff Court of the Court of Session where a consequence of a breach by the Council, suffers or risks suffering loss or damage.

The bringing of court proceedings during the standstill period means that the council must not enter into the contract, conclude the framework agreement or establish the Dynamic Purchasing System unless the proceedings are determined, discontinued or disposed of: or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic operators should be mindful to seek their own independent legal advise when they consider appropriate to do so.